Importance of Print to Mail Compliance
Documents that are of private in nature like tax forms, medical information, invoices include customer information may sometimes be delivered to wrong recipients and can cause security risks and severe damages to the sender.
The enterprise solutions have introduced print to mail feature to overcome the problem. The industry should meet the compliance as the non-compliance may damage the reputation of the brand as well as paying a very high amount as fines.
Print to mail compliance has given core importance to the secrecy of consumer information using the print to mail technology and process and thus safeguards the mail operations and information contained. Thus processing sensitive information in the industry has strictly adhered to the law for achieving the concerned industrial compliance.
Mail operator is responsible to identify the personal identification of a customer. Personal identity is any information concerning the individual to distinguish his or her identity which may be intertwined with other information. While sending mail, the businesses should ensure that it contains the following criterion :
- Recipient's Name
- Social Security Number
- Other identification details like Address, Mother's maiden name, etc.
Help to Ensure Print to Mail Compliance to the Law
Healthcare information needs HIPAA compliance as all the details related to the patient should be secure and safe while dealing with it. The banking industry also adheres to security measures for business mailing operations. Increase in demand for print to mail services gives more evidence for the need of mails being securely printed, inserted and sorted.
Ensure the mail process is using personal identification as per the Industry and Federal laws. The business operators include typical components to generate controlled, efficient mail system with world-class mailing technology and compliant strategy in the whole mailing process. With a printing system, it is able to print data on each page and scan each piece as it is printed to implement tracking and achieve highly accurate communications during the entire process.
Ultimately, the business goal as print to mail companies should be to achieve control on the full mail chain, automatically tracking and tracing mail pieces from finishing through sorting and then to hand-off to the postal services. Today's printing technology allows marketers to adopt and apply direct mail services like never before to their advantage.